Are you an experienced administrator who thrives in a fast-paced international working environment? Do you like working with a variety of tasks and deliver top-notch service to your colleagues? Do you have experience coordinating events? Then we have the role for you!
Period: early december 2023 to 30th of June 2024, with a possibility of extension.
About the role
In the role as Business Administrator/Project Coordinator, we are looking for someone who recently graduated and/or have 1-2 years of working experience with administrative tasks. You should have strong ambitions and curiosity, and always driven to go the extra mile in your work. The role is a consultant assignment until 2024-06-30 with a strong chance of extension, and the total duration of an assignment is expected to be 18 months.
You will have overall responsibility and give diverse administrative support to book and coordinate group and event meetings organized by the client and segment leads, in line with the business needs. Coordinate communication, registration, send out agenda, book room/Teams Meeting etc. Handling various administrative tasks, and ability to streamline business processes for increased efficiency and ability to prioritize business needs.
Mainly responsible for coordinating offsites, meeting events, owning the process for PO and ensuring that we are compliant. You will be part of the Business Admin team where no two days are alike.
You will sit in modern facilites in the center of Stockholm where breakfast is served 5 days a week.
What you'll do
- Responsible for creating and monitoring PO requests, Follow up invoices and report PoEs.
- Assist and responsible for placing catering orders and follow up with PoEs.
- Communicate and coordinate cross-departmental projects and objectives.
- Supporting leadership team with any other ad-hoc responsibility.
Top 3 Hard Skills Required
1. Known for maintaining a high level of focus, ensuring tasks are completed with precision and attention to detail.
2. Adaptable and quick to respond to changes in a dynamic industry, showcasing agility in handling evolving tasks and priorities.
3. Logistics Management, Skilled Multi-tasker, and Oral Communication.
Who you are
- Experience in administrative assistant work in a fast-paced environment required
- Proficiency in Outlook, Work, Excel, and PowerPoint required.
- Excellent organizational and anticipatory skills. Ability to make independent decisions and to juggle multiple projects at once with compressed lead time, in addition to dealing with ambiguity.
- Ability to manage multiple projects along with analytical and problem-solving skills.
- Effective verbal and written communicator.
- Positive, can-do attitude, eager and able to work effectively under pressure with time constraints and in relatively ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations, while maintaining a calm demeanor.
- Able to work successfully in a team environment, build effective working relationships inside and outside the groups with varying levels of collaborators, and accommodate the working styles and perspectives of diverse individuals and groups.
We are Market Partner
Market Partner is proud to be an equal opportunity employer. You are welcome to our community regardless of who you are, no matter where you come from, or what you look like.
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